01 / CAPTURE
Meet orders where they are
Bring email, phone, fax, PDFs, scans, and handwritten forms into one order-entry flow.
Keep customer ordering habits intact
Order entry for industrial distribution
Every order in.
Ready to fulfill.
Turn incoming orders into fulfillment-ready records. Ordermatic captures the details, checks them against your ERP data, and gives your team a cleaner path from order to entry.
Keep the ordering habits and ERP systems you already have.
FROM INBOX TO ORDER RECORD
INCOMING PURCHASE ORDERPDF
PO-48219
CustomerNorthstar SupplyRequested dateOct 24, 2026
ITEMQTY
Seal kit · SK-20824
Valve body · VB-148
ORDER EXAMPLE
ORDER RECORDPO-48219
CheckedCustomer accountNorthstar SupplyERP match
Requested dateOct 24, 2026Verified
LINE ITEMSQTY
SK-208 · Seal kit24
VB-14 · Valve body8
Structured from the source order
Orders can start as
Email Phone Fax PDFs Scans Handwritten forms
01 One consistent workflow
Less rekeying.
More ready-to-work orders.
Orders arrive in all kinds of formats. Ordermatic turns them into structured details your team can work with.
02 / CHECK
Check details against ERP data
Match customer and item details with the records your operation already relies on.
Work from your existing ERP
03 / PREPARE
Prepare for fulfillment
Move validated order details forward as a clear, consistent record for the next step.
A cleaner handoff for your team
02 How it works
A clear route from
incoming order to entry.
Keep the process familiar for customers. Give your team one dependable way to move order details forward.
Explore your workflow- 01
Receive
Start with the formats customers already use to send purchase orders.
- 02
Structure
Capture customer, item, quantity, and requested-date details from the order.
- 03
Check & prepare
Check details against ERP data and prepare a validated record for fulfillment.
BUILT AROUND YOUR OPERATION
Change the busywork.
Keep what works.
Customers can keep ordering the way they do today. Your team can keep working in the ERP it already uses.
Ordermatic fits between incoming purchase orders and fulfillment, helping reduce repetitive manual entry without asking you to replace the systems around it.
FOR YOUR CUSTOMERSKeep familiar order channels
FOR YOUR TEAMKeep your existing ERP
What kinds of orders can Ordermatic capture?
Purchase orders can come through email, phone, fax, PDFs, scans, or handwritten forms. Ordermatic is designed to capture details across those incoming formats.
Does Ordermatic replace our ERP?
No. It checks order details against ERP data and prepares validated entries for fulfillment, while your existing ERP remains in place.
Do customers need to change how they order?
No. The goal is to keep existing customer ordering habits and make the work that follows easier for your team.
READY FOR A BETTER ORDER FLOW?
Make the next order
easier to move.
Tell us how purchase orders reach your team. We’ll talk through where Ordermatic can fit.